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Document Control in Matrix Quality

Manage SOPs, work instructions, and quality records with controlled review and approval workflows. Version-controlled, traceable, and always audit-ready.

Matrix Quality
The challenge
Our solution

Managing quality documents without a controlled system leads to errors and audit failures

Controlled document management with automated approvals and full traceability

  • Outdated documents in circulation

    • Without controlled versioning, teams work from superseded procedures without knowing it — creating compliance gaps.

  • Structured review and approval

    • Documents move through a defined workflow — draft, review, approval, release — with role-based routing and electronic signatures at each step.

  • Manual approval processes slow everything down

    • Chasing signatures over email is error-prone and leaves no reliable approval record.

  • Automatic version control

    • Every revision is archived. You always know which version is current, who approved it, and what changed.

  • No traceability between documents and training

    • When a procedure is updated, there is no automatic link to retrain the affected staff.

  • Linked to training

    • When a document is updated, the system flags who needs retraining based on their role or assignment.

    The challenge

    Managing quality documents without a controlled system leads to errors and audit failures

  • Outdated documents in circulation

    • Without controlled versioning, teams work from superseded procedures without knowing it — creating compliance gaps.

  • Manual approval processes slow everything down

    • Chasing signatures over email is error-prone and leaves no reliable approval record.

  • No traceability between documents and training

    • When a procedure is updated, there is no automatic link to retrain the affected staff.

    Our solution

    Controlled document management with automated approvals and full traceability

  • Structured review and approval

    • Documents move through a defined workflow — draft, review, approval, release — with role-based routing and electronic signatures at each step.

  • Automatic version control

    • Every revision is archived. You always know which version is current, who approved it, and what changed.

  • Linked to training

    • When a document is updated, the system flags who needs retraining based on their role or assignment.

    Core capabilities

    Complete document lifecycle management for life sciences and medical device companies.

    Controlled review and approvalRoute documents through a configurable review and approval workflow with role-based assignments and electronic signatures.

    • Multi-step review workflows

    • Role-based routing and approvals

    • Electronic signature compliance (21 CFR Part 11, EU Annex 11)

    Version control and historyEvery document revision is stored and accessible. Compare versions side by side and restore previous versions when needed.

    • Automatic version numbering

    • Side-by-side revision comparison

    • Full change history with timestamps and user attribution

    Collaborative editingAuthors can collaborate on document drafts before entering the formal approval workflow, reducing review cycles.

    • Real-time collaborative editing

    • Comment and markup tools

    • Draft and review stages before formal approval

    Document-training linkWhen a controlled document is updated and released, the system automatically identifies who needs retraining and triggers the relevant assignments.

    • Automatic retraining triggers on document release

    • Link documents to training materials and records

    • Training completion evidence tied to document version

    Hear from our customers

    Roche

    Matrix Quality gives us a single, validated system for our entire quality process. Audits that used to take weeks of preparation now take days.

    Quality Director, Life Sciences Company

    Matrix One is trusted by 500+ Life Sciences & Medical Device Companies